Nearly three-quarters of companies monitor their company-owned computers. They do so to help prevent data leakage, network intrusions, website access and liability issues. Employee monitoring software can also collect information on everything a company-owned computer does, such as applications used, websites visited, email attachments sent, chat conversations, bandwidth used, attempted system adjustments or location of laptops. Using employee tracking software, you can increase productivity, collect activity logs and employ data loss prevention tools.
While most try to hire trustworthy team members, even the best employees can sometimes be distracted from work by social media or entertainment sites. Employee monitoring software can control what employees are allowed to do on company-owned computers to help increase productivity. Alternatively, if an employee violates a company policy, shares proprietary information or causes a serious HR issue, you can use the activity logs for forensics and investigations if needed. Most capture screenshots, websites visited, software used, IM conversations, files shared and online or corporate emails.
For advanced employee monitoring, consider Spector CNE Investigator or Spytech NetVizor. If you need simple-to-use employee tracking software, check out iSafe. To learn more about employee monitoring visit our Learning Center.
The best employee monitoring software will help you increase efficiencies, control data leakage and add an extra layer of protection to your current security solution. Top employee tracking software logs everything done on company-owned computers, blocks restricted activities and controls sharing of sensitive company data. Collected logs can help you should there be a legal or HR situation that needs to be managed.
Below are the criteria that TopTenREVIEWS used to evaluate employee monitoring software:
What it can monitor refers to what it can watch your employees do such as what websites they visit, the applications they run, email communications, chat conversations and search terms submitted to search engines. Many also monitor computer usage stats such as bandwidth usage, system activities, file transfers and interactions with external drives. Employee monitors can be configured to watch for suspicious activities such as large file uploads, system alterations or excess bandwidth usage.
While some software just monitors computers, more powerful employee monitoring software can be configured to control usage. For example, to help improve efficiency you may decide to block social networking, shopping, entertainment or music websites. Most can also block website categories such as adult, dating or job-search sites. Others can be configured to block certain types of activities such as sharing files, attaching portable drives or accessing certain applications.
Capturing refers to the data that the employee tracking software can collect. Most will provide information on the websites visited as well as applications used, chat conversations and email activity. Some employee monitoring software also logs keystrokes, including passwords, usernames, entire IM conversations and search phrases. The most powerful programs also capture screenshots of all activities, ports used and print jobs. Top computer monitoring software not only logs activities but also records the duration and frequency of the activities.
Management & Reporting
The best employee management software can be managed and deployed remotely and does not interfere with the end user. It includes a management dashboard that can configure permissions, run reports, configure retention policies and manage alerts. The types of reports available include full logs, graphical reports and slideshows of screenshot images. For forensics and to save storage space, most also include archiving tools for saving captured information should an incident need to be looked into. We also considered security features such as laptop location tracking, log file encryption options and data loss prevention (DLP) tools.
Employee monitoring software is no longer just prudent; it is necessary for protecting company assets from loss, employees from harassment or bullying, laptops from theft and valuable employee work time from being wasted.
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